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The Advantages of Copier Leasing to a Company

Although photocopiers are needed in the majority of workplace environments; the prices can tax even the biggest businesses. Contemplate the fundamentals of what many businesses need in a copier and you’ll see why: networked to supply duplicating and publishing capabilities; options to be copied in color; collating; double-sided copying. Some desire also more functionality, including high rates, large capacity and quantity, email and scanning, fast warm up times, and protection attributes.

A high-end copier can cost in excess of $40,000 and, even one that meets a company’s most vital needs can run into the thousands of dollars. Because of the need for the best technology at a reasonable cost, many businesses consider renting over purchasing.

Prices are the most tangible advantage recognized by companies. Copier renting allows you to avoid substantial capital expenses, which frees up cash for demands that are more urgent. With IT resources, you are buying the use of the machine. Ownership of the device itself is not primary in importance, especially considering how fast IT equipment depreciates. In the case of a copier or a copier/printer combination from its output, not the equipment itself, the ROI comes in. Leasing makes more sense than buying when you seem at it that way, As with any IT asset that is leased, there may be considerable taxes savings available. Talk with an accountant to find out more about the possibility of writing off a copier lease as a business expense.

Copier leasing commonly includes a maintenance strategy to keep your device running. For those who’ve seen the frustration of a copier crisis, you know how important a maintenance contract is. Prices for both the maintenance agreement and the lease are usually set, meaning you know your monthly budget well beforehand. With leasing, upgrading to the next model is easy. When the lease expires, you get a completely new device with functions and the most recent features.

Many copier leases bill on a quantity basis. Be sure you have got an exact idea of the amounts you make every month to know for certain whether leasing is the most cost effective option for you. You may want to ask your vendor about the absolute minimum copy prerequisite – they might need a base amount of copies each month, if they charge depending on the quantity. A toner typically isn’t, although care is commonly included in the lease. Toner cartridges are not cheap so make sure you include the approximate cost for replacements in your budget. Again, a transparent notion of the diversity of copies you produce per month will help with prediction. Elements might not always be contained in the servicing agreement. You must know what is and just isn’t protected.

Finally, make sure it is possible to get a replacement copier if yours goes down.

Source: copiers for lease

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